Accountant | Privacy Policy

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Last Updated: October 2025

This Privacy Policy explains how TaxPro Depot, Inc. (“we,” “our,” or “us”) collects, uses, and protects your information when you use our website, services, and the TaxPro Depot AI Income & Expenses App (collectively, the “Platform”).

By accessing or using the Platform, you agree to this Privacy Policy. If you do not agree, please discontinue use immediately.

1. INFORMATION WE COLLECT

We collect information to provide better services, ensure compliance, and improve user experience. The data we collect falls into the following categories:

A. Personal Information You Provide

When you use our website or register on the AI Income & Expenses App, you may provide:

Contact details (name, email address, phone number)

Account credentials (username, password)

Financial data (income, expenses, tax categories, uploaded receipts)

Communication records (support requests, chat messages, email exchanges)

Business information (entity type, EIN, state of operation)

B. Automatically Collected Information

When you use the Platform, we may automatically collect:

Device information (IP address, browser type, device ID, operating system)

Usage data (pages visited, app interactions, log files)

Location data (approximate geolocation for compliance or analytics)

Cookies and tracking technologies for analytics, session management, and personalization

C. AI-Generated Data

When using the AI Income & Expenses App, our system may generate:

Expense categorizations

Income summaries

Suggested tax write-offs

Predictive insights for budgeting and reporting

This data is algorithmically generated and should not be considered tax or legal advice.

2. HOW WE USE YOUR INFORMATION

We use collected data for the following purposes:

PurposeDescription

Account ManagementTo create, manage, and secure your account.

AI FunctionalityTo process and analyze your data for insights and report generation.

Customer SupportTo respond to inquiries, troubleshoot, and improve service quality.

ComplianceTo comply with tax regulations, security requirements, and legal obligations.

Product ImprovementTo enhance features, user experience, and AI model accuracy.

Marketing (Optional)To send relevant updates, offers, and learning resources if you opt-in.

3. HOW WE SHARE YOUR INFORMATION

We do not sell or rent your personal information.
We may share data only in the following cases:

Service Providers: With trusted third-party vendors (e.g., cloud hosting, analytics, payment processors) who assist in operating the Platform.

Legal Requirements: When required by law, court order, or government authority.

Business Transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred securely.

With Your Consent: We may share limited data with accountants or consultants if you authorize it.

All partners and service providers are contractually obligated to maintain the confidentiality and security of your data.

4. DATA STORAGE AND SECURITY

Your data is stored securely on encrypted servers located in the United States and managed under strict access controls.
We use advanced security measures, including:

End-to-end encryption (AES-256)

Secure Sockets Layer (SSL/TLS)

Multi-factor authentication for admin access

Regular security audits and vulnerability testing

However, no system is completely secure. You acknowledge that transmitting data online is done at your own risk.

5. DATA RETENTION

We retain personal and financial data only as long as necessary to:

Provide services and generate reports

Fulfill tax and legal obligations

Maintain audit and compliance records

You may request deletion of your account and data at any time (see Section 8).

6. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

Keep you logged in securely

Remember user preferences

Analyze traffic and usage trends

You can disable cookies in your browser settings, but doing so may limit functionality.

7. YOUR RIGHTS AND CHOICES

Depending on your location, you may have the following rights:

Access: Request a copy of your data.

Correction: Request correction of inaccurate information.

Deletion: Request deletion of your personal data.

Portability: Request an export of your stored information.

Opt-Out: Decline marketing communications at any time.

Requests can be made by contacting privacy@taxpro-depot.com.

8. CHILDREN’S PRIVACY

Our Platform is not intended for children under 18 years old.
We do not knowingly collect data from minors. If we discover such data has been collected, it will be deleted promptly.

9. THIRD-PARTY LINKS AND SERVICES

Our Platform may include links to third-party websites, software integrations, or financial tools.
We are not responsible for the privacy practices or content of those third-party services.
Please review their privacy policies before providing any information.

10. INTERNATIONAL DATA TRANSFERS

If you access our Platform from outside the United States, you agree that your data may be transferred and processed in the U.S., where privacy laws may differ from those of your jurisdiction.

11. UPDATES TO THIS POLICY

We may update this Privacy Policy from time to time to reflect changes in law, technology, or business operations.
The “Last Updated” date at the top of this page indicates the most recent revision.
Continued use of the Platform after such updates constitutes acceptance.

12. CONTACT US

If you have any questions, concerns, or requests regarding this Privacy Policy, contact us at:

Contact us

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